Chief of Administration

Chief of Admin will responsible to liaison between Board of Director and C-Level as well as Group Head or other relevant internal and external parties. This position will also recording, cascading, presiding and monitoring all Board of Director meetings including the follow-through process.

Key Responsibilities:

• Arrangements for Board of Directors meeting Agenda
• Oversees day-to-day administrative activities and ensures smooth corporate office operations such as monitoring meeting room alloacation and related office facilities.
• Fosters a healthy and inclusive work environment
• Distribute information and meeting result to related parties or key persons
• Organize the office layout and order stationery and equipment
• Maintain the office condition and propose necessary repairs
• Partner with HR and General Affair to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with the IT department on all office equipment
• Manage office General Affair budget and ensure accurate and timely reporting
• Address employees’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning service, security, maintenance, and environmental services
• Plan in-house or off-site activities: meeting, conference, townhall, etc.

Key Requirements:

• Bachelor’s Degree in Business Administration or related field
• Minimum 5 years of extensive administrative and senior leadership experience
• Experienced in office and building management field
• In-depth knowledge of management principles and supervisory practices
• Deep understanding of advancements in public administration and organizational development
• Outstanding written and verbal communication skills
• Strong interpersonal, organizational, and decision-making skills
• Excellence in handling meeting events and conferences both offline and online.